As the use of video conferencing has exploded, so has frustration with the frequency of video conference screen freeze, jerkiness and loss of sync between audio and video that everyone has experienced at one time or another.

So what is the problem?  Do you need to splash out on faster broadband?  Are the issues with the video conference software, the people you’re video conferencing with, your WiFi or the Internet?  Well the answer is yes to at least one of those.

What many people can’t understand is that this only seems to happen with their video conference calls.  The internet works fine when they’re watching sport or streaming movies. More than that they’re already already paying big for superfast internet.  So what is going on?

Many people can’t understand why they can stream movies without a

problem but their video conferences are jittery

Let’s get the streaming movies and sport comparison out of the way.  All streaming providers buffer content, that is to say they’re ahead of where you are in the movie or match, so any glitches can be smoothed out before they reach your screen.

It also helps to understand how video conferencing over the internet works.  What the video conference application is doing is splitting the video and audio into smallish packets and then sending them over the internet to whoever you’re talking to.  At the other end the packets are reassembled into the picture and sound you see/hear.  All of this is all happening in real time and what’s more because it is interactive, video conferencing uses both download (the impressive speed that the ISP advertised to you when you paid generously for their service) and upload (the rather less impressive speed they tend to keep in the small print).

So where do things go wrong?  The simplest reason is that you don’t have enough bandwidth.  Video conferencing in HD only requires about 2Mbits download and 1Mbit upload which isn’t a lot, but can be a challenge in some circumstances.   Some of the cheaper internet deals involve a degree of sharing of the cables outside of your house that the pricier ones don’t.  Inside your house if others are making heavy use of the internet that could be an issue and remember that devices not in use but just switched on can be using bandwidth with automatic updates, downloads and back-ups going on all of the time.  ISPs also turn down internet speeds temporarily when demand gets very high.  In many cases it’s the final part of the connection that makes a big difference to what speeds you can get.  Unless you’re on cable right to your front door, you’ll almost certainly be connected by copper wire to either cable or more copper wire and with copper wire the further you are away from your exchange the worse speeds you’ll get.  Use a bandwidth checker to find the average speed of your connection.

The other place things can fall apart is in the complexity of the internet.  Those video and audio packets can get lost or arrive late through the collection of copper wires, fibre cables, routers and servers between you and the people that you’re video conferencing with.   Video conferencing software does its best to avoid this but unlike the streamed movies, everything has to happen real time so there isn’t a lot of time to compensate and this turns into jitter and freezes while everything tries to sort itself out.  Sound and video are usually sent as separate packets and can get out of sync which is something you often see with mouths working on the screen but audio delayed.

Houses are full of devices that can interfere with your WiFi signals

…including your neighbour’s WiFi!

Then there’s WiFi!  Houses are full of devices that can interfere with WiFi e.g. microwave ovens, wireless speakers, baby monitors, walkie talkies, cordless home phones, hearing aids, fridges and your neighbour’s WiFi.  Walls of course also interfere with WiFi as especially does metal and anything mirrored.

So you can probably see that there is a fair bit of potential for your poor hard working video conferencing application to get screwed up.

So what can you do?

  • As mentioned above check your line speeds and check them from a mobile device using Wifi. Google ‘Internet Speed Checker’, there are lots
  • Download a WiFi Analyser. There are loads of these available for Android or iPhone.  You may be able to use these to cut out interference from a neighbour’s WiFi or to move devices and routers around to get better results
  • Use a connected device – just about every router supports wired connections as well as WiFi which allows you to remove the WiFi worries
  • Make a plan!

It’s important to make a plan.  I’ve recently talked to someone who lost connection half way through a remote interview.  All very messy and in the end the interview was abandoned and rescheduled because they had no plan to cover what to do if something went wrong.

Video conferencing issues are almost unavoidable,

so agree a plan of what you’re going to do if it goes wrong

Your plans might involve:

  • Switching video off and going to audio only which requires less bandwidth and fewer packets to be exchanged
  • Exchanging phone numbers so you can communicate if you lose connection
  • Agreeing to stop and restart if it gets too bad and deciding who is going to restart
  • Agree in advance to switch to another video conferencing app – ‘Zoom isn’t working, let’s try Webex’. This isn’t as mad as it sounds, your packets will travel through different parts of the internet with different videoconferencing apps.

A back-up plan is the only remedy that’s guaranteed to work – sooner or later you’re going to experience the dreaded video conference screen freeze, sound loss or jitter and you need to know what to do when it happens.

Gren Gale is an Author and Consultant


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